Facilitating the inner workings of a worldwide organization Office & Administrative Support

Being a staff or office administrator doesn’t necessarily have to mean being office-bound. Serving part-time as a Reservist in the Office & Administrative community of America’s Navy, you will serve at the heart of Navy operations. Making sure that the needs of its personnel are met while securing a better future for yourself, your family and your country.

Job Description

Even if you have yet to earn a college degree, you could become an administrator in the Navy, helping to manage and organize the lives of servicemembers in the Navy. Doing everything from preparing official documents to maintaining classified records to helping process legal claims. Performing a broad scope of duties to help meet the demands of Navy missions and Navy personnel.

Whatever the specifics, your duties will be carried out during your scheduled drilling and training periods. Take a moment to learn more about the general roles and responsibilities of Reservists. And know this: The impact of your work and your service will go far beyond the time that you put in.

Specific Responsibilities

An administrative position with America’s Navy puts you at the heart of Navy operations, with duties that may include:

  • Providing individual guidance and counseling about rights and benefits, career path options, promotion requirements, and educational opportunities
  • Supporting Chaplains of all faiths, operating and managing religious ministry facilities on shore or at sea, and assisting in the preparation of devotional and religious educational materials
  • Interviewing personnel and administering tests
  • Preparing subpoenas and powers of attorney, processing appeals and investigating claims, scheduling courtrooms, and notifying people involved
  • Scheduling and issuing aircraft inspections and work orders, and maintaining aircraft and engine logbooks and associated records
  • Operating personal computers, word processors, duplicating machines, audio-recording devices and other office machines
  • Maintaining personnel, legal and administrative records; writing official letters, reports and correspondence; and providing clerical assistance


Most of what you do in the Navy Reserve is considered training. The basic Navy Reserve commitment involves training a minimum of one weekend a month (referred to as drilling) and two weeks a year (referred to as Annual Training) – or the equivalent of that.

Navy Administrators serve in an Enlisted role. Before receiving the ongoing professional training that comes with the job, initial training requirements must be met.

For current or former military Enlisted servicemembers: Prior experience satisfies the initial recruit training requirement – so you will not need to go through Boot Camp again.

For those without prior military experience: You will need to meet the initial Recruit Training requirement by attending Boot Camp for seven to nine weeks in Great Lakes, IL. This training course will prepare you for service in the Navy Reserve and count as your first Annual Training.

Regardless of whether you bring prior experience with you, you’ll receive on-the-job training and formal Navy schooling to prepare you for your responsibilities. Advanced technical and operational training may also be available.

Career Advantages

Navy Administrators in the Reserve gain training and experience that can support countless careers in both the civilian sector and the Navy, including:

  • Aircraft log clerk
  • Computer operator
  • Office manager
  • Career counselor
  • Office administrator
  • Legal secretary
  • Administrative assistant
  • Church business administrator or religious facilities manager

What’s more, you could potentially get full tuition for college – plus money for books and living expenses – through the Post-9/11 GI Bill.

Your specialized training in the Navy Reserve could prepare you for credentialing, certification and/or licensure opportunities from a number of national boards and organizations. Allowing you to become even more competitive in your challenging field.

And the more tangible benefits? Competitive pay. Points earned toward retirement benefits. Outstanding insurance options. And much more. Read about the benefits of serving in the Navy Reserve.


General qualifications may vary depending upon whether you’re currently serving, whether you’ve served before or whether you’ve never served before.

Note that no college degree is required to join the Navy Office & Administrative community (minimum of a high school diploma or equivalent is required). For Reservists, prior experience is valuable but not necessary. Good organizational skills, attention to detail and typing skills are highly desirable.

More Information

Want to explore further? Learn what you need to know about joining the Navy Reserve. Find us on Facebook to interact with actual Navy Reservists. Or, if you need more information, contact a Navy Reserve Recruiter.

Consider Your Service Options.

There are different ways that you can commit to serve in America’s Navy. Besides part-time opportunities in the Navy Reserve, full-time Active Duty positions are also available in this career area.